General Information

The 2020 IEEE Radar Conference paper submission and review process is being conducted in a manner similar to previous IEEE Radar Conferences:

• Prepare your submission in Adobe’s Portable Document Format (PDF) of maximum 6 pages (figures, tables and references included) using our template.
• Submit the paper before the submission deadline.
• Paper submissions will be reviewed by experts selected by the conference committee.
• At the end of the review process authors will be notified of the review results by email.
• If your paper is accepted, it will be assigned to either a lecture or a poster session by the program committee.

2020 IEEE Radar Conference requires that each accepted paper be presented (virtually or in-person) by one of the authors according to the schedule published.Any paper accepted into the technical program, but not presented either virtually or in-person by one of the authors will be withdrawn from the official conference proceedings.
One of the authors MUST register for the conference at one of the non-student rates offered and MUST register before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program. A single author rate registration may cover up to three (3) papers.

Paper Specifications

Use the following guidelines when preparing your document:

• LENGTH: You are allowed a total of 6 pages for your document. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Any documents that exceed the 6 pages limit will be rejected.
• LANGUAGE: All proposals must be in English.
• PAPER SPECIFICATIONS: Use our templates to meet formatting requirements below (for the camera-ready papers IEEE PDF EXPRESS will be available).
  Your paper must comply with the following specifications:

1. PDF file MUST be IEEE Xplore compliant
2. Paper Length: Maximum 6 pages, including figures, tables & references
3. Paper Size: US Letter (8.5″ x 11″) or A4 (210mm X 297mm)
4. Fonts: Embed ALL fonts in your PDF file. No Type 3 fonts allowed.
5. File Format: Adobe PDF (.pdf)
6. Allowed File Size: 5.0MB
7. Do NOT page number your paper
8. Do NOT apply security settings to your PDF file.
9. ILLUSTRATIONS & COLOR: be sure that your images are readable and acceptable when printed in color.

Note: Deviations from the above paper specifications could result in removal of your accepted paper from the proceedings.

Templates and Sample Papers

MS Word Templates:
The following templates are available for use with MS Office. With minor adjustment they should be usable also with Libreoffice/OpenOffice.
MS Word Template file (US Letter page size)
MS Word Template file (A4 page size)

LaTeX Templates:
In order to prepare a submission using LaTeX, please use the IEEEtran document class file in “conference” mode. The most up to date distribution of such class is available either from the IEEE or the Comprehensive TeX Archive Network:
IEEE Download Site (follow the Unix LaTeX2e Transactions Style File link)
CTAN Site

The archive includes a README file and extensive documentation as well as a skeleton for the preparation of the conference paper (the bare_conf.tex file). Additional information on the IEEEtran document class can be found at the author’s web page, together with answers to frequently asked questions.

Preparation of the bibliography in LaTeX

The IEEEtran archive above also contains a directory named “bibtex” with the IEEEtran.bst official BibTeX style for authors of the Institute of Electrical and Electronics Engineers (IEEE) Transactions journals and conferences. It is meant to be used with the bibtex or pybtex programs. As for the LaTeX document class, there is a README file and extensive documentation.

Additional notes
It is convenient to use a modern LaTeX engine, such as pdflatex, xelatex or lualatex in order to directly obtain a PDF file out of the LaTeX sources. In case a legacy flow using dvi files is adopted, please assure that in the conversion to PDF all fonts are embedded.

Assure that either in the main text, in equations and in figures no bitmapped (Type 3) fonts are used. Bitmapped fonts may render poorly when viewed on screen.

For the main text and equations, recent versions of the IEEEtran class together with a modern LaTeX engine should take care of avoiding bitmap fonts automatically.

If bitmap fonts remain in use, you can try the advice in the IEEEtran FAQs on the author’s web page.

Alternatively, you can try using packages such as newtxmath (as in \usepackage[cmintegrals]{newtxmath}).

For the figures, you should use appropriate fonts with the programs used to prepare them.

You can check what fonts are actually used, which type they are and whether they are embedded from most PDF viewers. For instance, Acrobat Reader lists the fonts in the current document via File→Properties→Fonts

General information on LaTeX is available here.

Using Adobe Distiller to generate a PDF file

In principle, there should be no need to use Acrobat Distiller: recent versions of Microsoft Office can directly save/export your files as PDF; Libreoffice and Openoffice have always been capable of exporting as PDF; modern LaTeX engines can deliver PDF directly.

Submission and Review of the Paper

To submit your document and author information, go to the ‘Paper Submission’ link on the 2020 IEEE Radar Conference homepage: https://edas.info/newPaper.php?c=26186

The submission system will present a list of tracks (regular + special sessions). Choose the right track. Clicking on the name of the track you will see an entry form to enter the paper title, abstract text, and subtopics of the specific track.

After you submit this information, the system will display a page with the data that you entered so that you may verify its accuracy and eventually fix mistakes. Click on the “+” botton on the line “Authors” to enter all the authors names. Be sure that ALL authors are entered in the online form and appear in the online form in the same order in which the authors appear on the PDF. Then click on the “cloud” of the “Review manuscript” line and upload your manuscript. At the end of a successful upload, you will see a confirmation page displaying the paper number that is assigned to you, and email message will be sent to the corresponding authors’ email addresses to confirm that the file has been uploaded.

Notification of Acceptance

Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date.

The notification email will include comments from the reviewers. The conference cannot guarantee that all of the reviewers will provide the level of comment desired by you. However, reviewers are encouraged to submit as detailed comments as possible.

Accepted Paper Revisions

Limited revisions to accepted papers will be allowed. In general, changes should be limited to areas in which improvement was recommended by the reviewers. Changes to author list are not allowed. The time period allowed for revision to accepted papers is very short and the schedule will be held strictly, so if you decide to make revisions to your paper, be sure it is finished during the paper revision time period.

Camera-Ready Papers

Before Creating a PDF

1. Add the copyright notice to the bottom of the first page of your source document:
   • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
   • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-7281-8942-0/20/$31.00 ©2020 Crown
   • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-7281-8942-0/20/$31.00 ©2020 European Union
   • For all other papers the copyright notice is: 978-1-7281-8942-0/20/$31.00 ©2020 IEEE
2. Proofread your source document thoroughly to confirm that it will require no revision.

Creating your PDF eXpress Account

Log in to the IEEE PDF eXpress site at: https://www.pdf-express.org/

First-time users should do the following:

1. Select the New Users – Click Here link.
2. Enter the following:
   • 43947XP for the Conference ID
   • your email address
   • a password
3. Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress or IEEE PDF eXpressPlus need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Copyright Form

The copyright form is necessary for final camera-ready papers. Please, fill it directly though EDAS in the page of your paper (s).

Required Author Registration

One of the authors MUST register for the conference at one of the non-student rates offered, and MUST register before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program. A single author rate registration may cover up to three (3) papers.