FIRENZE FIERA is committed to implementing the necessary precautions and complying with the relevant requirements set forth in current Italian legislation in order to ensure the safety of both people and property.
For this reason, it is vital that, in addition to maximum care and attention in avoiding situations that may cause fire and, more generally, danger of any kind, the End-user and/or Organizer should scrupulously observe the rules and prohibitions set out herein.
Therefore, End-users and/or Organizers, excepting those who are not setting up their exhibition space or who are using a previously set up space, are requested to carefully complete all the attached forms and declarations.
During the inspection phases, FIRENZE FIERA will be assisted by qualified technicians who will carry out all the operations necessary in order to verify that the electrical systems and furnishing materials used fully comply with the Technical Safety Regulations.
FIRENZE FIERA shall reserve the right to remove any materials which are inflammable or in any case considered to be dangerous, to disconnect any electrical systems considered unsuitable.
Before the event begins, the End-user and/or Organizer should check that the appropriate inspection certificate has been issued for the stand and/or congress-exhibition area. Moreover, for the duration of the event, the End-user and/or Organizer should undertake to maintain the furnishings of the congress/exhibition area in the same condition as they were at the time of the preliminary inspection.
End-users, Organizers, Businesses, Service Cooperative Societies and self-employed workers should use all the Personal Protective Equipment (PPE) required by the relevant regulations in full compliance with the provisions of Heading III of Italian Legislative Decree 9th April 2008 n. 81 and successive modifications and supplements .
The End-user and/or Organizer should request any technical or procedural clarifications concerning these regulations directly from:
Art. 1 – Scope of application and responsibilities.
ELECTRICAL SYSTEMS AND POWER SUPPLY
Art. 2 – Electrical systems.
Art. 3 – Electrical power supply.
Art. 4 – Cutout switch.
Art. 5 – Electrical leads.
Art. 6 – Connections and shunts.
Art. 7 – Outlets and plugs.
Art. 8 – Light fittings.
Art. 9 – Protection of leads from overcurrents.
Art. 10 – Transformers and voltage regulators.
Art. 11 – Grounding.
Art. 12 – Quality of materials and electrical appliances.
Art. 13 – Inspections.
Art. 14 – Standards and regulations.
Art. 15 – Wiring diagram.
Art. 16 – Safety and fire prevention obligations of the End-User.
Art. 17 – Furnishing materials.
Art. 18 – Materials fireproofed at origin.
Art. 19 – Materials with ad hoc certification.
Art. 20 – Materials subjected to ex post fire-retardant treatment.
Art. 21 – Observance of standards and regulations.
ACCIDENT PREVENTION AND SAFETY PRECAUTIONS, REQUIREMENTS AND INTERDICTIONS IN COMPLIANCE WITH THE FOLLOWING ITALIAN REGULATIONS: LEGISLATIVE DECREE 9th APRIL 2008 n. 81, MINISTERIAL DECREE 10th MARCH 1998
Art. 22 – Interdictions.
Art. 23 – Requirements.
Art. 24 – Safety and regulation compliance forms
ART. 1 SCOPE OF APPLICATION AND RESPONSIBILITIES
1) These regulations set down the rules restricting the use of Firenze Fiera’s congress and exhibition areas for safety purposes.
2) In accordance with and as a consequence of art. 19 of the “General Conditions”, both the Organizer and End-user shall be responsible for complying with the contents of these regulations.
The Organizer shall mean whosoever has been granted the temporary use of the congress and exhibition areas by virtue of a specific contract stipulated with Firenze Fiera.
The End-user shall mean whosoever has been granted the temporary use of the congress and/or exhibition areas by virtue of a specific contract stipulated with the Organizer.
3) Any person carrying out work in any capacity inside Firenze Fiera’s congress and exhibition areas should undertake to use all the Personal Protective Equipment (PPE) required by the relevant regulations and in compliance with Heading III of Italian Legislative Decree 9th April 2008 n. 81 and successive modifications and supplements .
4) The individual Organizers and End-users, excepting those who are not setting up their exhibition space or who are using a previously set up space, shall provide the following to Firenze Fiera:
a) certificate of compliance with regulations;
b) wiring diagram;
c) statement regarding the setup materials used;
d) certificate regarding the fireproofing of inflammable materials (where applicable);
e) statement regarding the correct use of the above materials (where applicable).
Firenze Fiera, either directly or through its assigned consultants, shall inspect all the documentation provided and shall carry out systematic tests on the electrical systems (assessment of compliance with CEI regulations 64-8/7-711), as well as sample checks on layout materials (fire prevention regulation checks).
ELECTRICAL SYSTEMS AND POWER SUPPLY
ART. 2 ELECTRICAL SYSTEMS
Any electrical systems in addition to those provided and installed by Firenze Fiera should be realized by the End-user in compliance with current regulations (CEI 64/8-7-V2) as well as the specific provisions of these Regulations.
ART. 3 ELECTRICAL POWER SUPPLY
a) The electrical supply to stands shall be distributed for lighting purposes and for supplying, as necessary, small domestic appliances or office machinery.
b) The use of refrigerators, electric calculators, computers, small fans and suchlike is permitted.
c) The use of motors, stoves and electric convector heaters and, in general, appliances other than the office machinery and small domestic appliances mentioned above, is strictly prohibited.
d) The display of working electrical appliances of a different type than normally allowed may be permitted in special cases.
In this case, the End-user shall submit a written request for specific authorization to Firenze Fiera. The granting of such authorization shall be dependent upon compliance with all the other rules laid down in these regulations, as well as any special instructions.
The Organizer shall be held jointly responsible in the event that the End-user should act without prior authorization from Firenze Fiera.
e) Electricity shall be provided within the limits permitted by Firenze Fiera’s installations through single-phase electrical boxes offering a maximum electrical supply of 3 kW at 230V-50Hz.
The electrical boxes are fitted with a 16A double-pole magneto-thermal switch equipped with high sensitivity (30mA) differential relay and an IEC 309 2 x 16A+T outlet at 230V 50 Hz.
In the event that the End-user requires a power supply greater than 3 kW, Firenze Fiera can supply two or more boxes of the type described above, or 9 kW three-phase + neutral supply boxes, equipped with a 16A four-pole magneto-thermal switch and an IEC 309 3 x 16A+N+T outlet at 400V 50 Hz.
The exhibitor is nonetheless obliged to personally verify, through its booth builder, the tension of the power supply network while connecting its electric system
The End-user should make a specific request for an increased power supply at least 30 (thirty) days before the event begins. Requests shall be granted according to the technical availability of the Distributor.
ART. 4 CUTOUT SWITCH
a) The differential magneto-thermal switch installed in the supply box (single phase or three phase), constitutes the main cutout switch for the electrical system supplied by the same.
Therefore, no further control and protection devices are required if the stand and/or congress-exhibition area system has only a single circuit.
b) In the event that the system consists of several circuits, or small domestic appliances are used, the End-user should undertake to install an electrical board containing a cutout switch or general disconnecting switch for the system, as well as several automatic circuit breakers or fuses deriving from the same, in order to protect each of the circuits powered by the system.
c) For three phase systems with a power supply greater than 9 kW, the End-user should undertake to install a high sensitivity (30mA) magneto-thermal cutout switch with differential relay. The container for the electrical panel mentioned in point b) should comply with CEI regulations and have minimum IP44 protection. Furthermore, the cutout switch and the electrical board should be placed in a position which is accessible to the End-user and Firenze Fiera’s personnel.
ART. 5 ELECTRICAL LEADS
a) Unipolar or multipolar cables produced according to CEI 20-22 II or CEI 20-22 III regulations with 450V/750V insulation should be used for wiring the stands and/or congress-exhibition areas, even for reduced voltage circuits. All the cables should bear the relevant symbols on the sheath.
b) In special cases, such as, for example, shunting a connection to lighting appliances of a length no greater than 1 m, the cables supplied with the lamp can be used.
The minimum sections permitted for leads are as follows:
Cable installation may only be carried out in one of the following ways:
c) Cables should not be subjected to mechanical stress i.e. used to support hanging light fittings or placed under furnishing elements and, where necessary, they should be secured with appropriate collars and U bolts.
d) The characteristics of any cables of foreign manufacture should be comparable with the above provisions and it shall be the duty of the End-user to provide the relevant technical documentation regarding the same, as listed in art. 1 and, in any case, in compliance with current EC directives.
e) No cable extension reels nor catenary lighting of any kind are permitted.
f) Rigid LED strips are allowed provided they conform to European standard EN 60598-1
ART. 6 CONNECTIONS AND SHUNTS
1) Connections between leads should be carried out exclusively in the following ways:
2) The connector blocks should be made of metal or thermoplastic material, in compliance with current CEI regulations (850 °C incandescent wire test). Moreover, they should be supplied with a screw-on cover and have minimum IP4X or IPXXD protection. The inlets for the cables, tubes and sheaths in the connector blocks should be equipped with a suitable cable press connector or core hitch.
ART. 7 OUTLETS AND PLUGS
1) The fixed plug outlets for end user connection should have IP4X or IPXXD degree protection, a horizontal connection axis and be mounted on socket boxes.
IEC 309 type movable plug outlets should be used. Movable outlets with multiple receptivity (multiple socket outlets) may only be used inside a connector block fitted with a cover.
2) Plug outlets with a capacity of more than 16A should be equipped with an electrical and mechanical interlocking system. Connection cables for movable equipment with the installation characteristics mentioned above should be as short as possible. For this purpose the outlets should be installed as close as possible to the user. Adapters which comply with current regulations and bear the Italian Mark of Quality or a European equivalent, may be used to power a single appliance with a rating of no more than 150W.
ART. 8 LIGHT FITTINGS
1) Light fittings shall be installed at a height of over 2.50 m from floor level or, in any case, in places not accessible to the public.
2) Only lighting appliances with housing that has minimum IPXXD degree protection or unbreakable shields, mesh or other suitable mechanical lamp protection devices may be installed.
3) The housing of any lighting appliances located within reach of the public should not reach temperatures higher than those set down in the CEI regulations i.e. 80°C in normal operating conditions.
4) False ceilings and existing installations, particularly the water pipes of the automatic sprinkler fire extinguishing system on the ceiling of the exhibition pavilions, must not be used as supports for hanging luminaires.
5) Halogen lamps should always be equipped with special tempered-glass shields or protective metal grills. Lamps should not exceed 300W. Light fittings should also be located at a suitable distance from objects being illuminated and in particular, with regard to spotlights and small projectors, the following distances should be observed:
6) Cold cathode discharge tubes or lamps (neon tubes) with high-tension feeders should be housed in metal cases and assembled as indicated in CEI regulations EN 50107-1 (conformable to CT 54 CEI).
7) The installation of luminaires on surfaces or supports in combustible material is forbidden unless the same have been built for mounting on furnishing elements and bear the “F” mark. Wood materials which are fire resistant at origin or which have been subjected to ex post fire retardant treatment are considered to be combustible materials.
8) The lighting, for demonstrative purposes, of table lamps or lights on display may be permitted, in compliance with CEI regulations, as long as the following conditions are met:
9) Power supply systems involving naked or catenary conductors of any kind are not permitted, neither at low voltages (12, 24, 48V) nor at 230V.
ART. 9 PROTECTION OF LEADS FROM OVERCURRENTS
1) The protection of leads from overcurrents should be carried out in accordance with the criteria established by CEI Regulations. For this purpose, magneto-thermal switches or fuses may be used inside the stand’s electrical board, down-line from the main cutout switch.
The protection devices indicated above should be coordinated with the lead sections, based on the criteria set down in the regulations mentioned and CEI tables.
2) Particular care should be taken to protect any low-tension circuits from overcurrents remembering that, for the same amount of power transmitted, the currents are much stronger than normal mains voltage circuits.
ART. 10 TRANSFORMERS AND VOLTAGE REGULATORS
1) The use of transformers and voltage regulators for powering low or high voltage lighting systems is permitted as long as they are installed inside adequately ventilated metal or PVC boxes with IPXXB protection equipped with cable presses or in the container supplied by the manufacturer if suitable for installation.
2) Transformers and regulators should have maximum current protection on the single outlet circuit with manual reset (magneto-thermal switch or fuse). Moreover, they should be located in a well-ventilated position, out of reach of the public.
ART. 11 GROUNDING
1) Light fittings and any other metallic masses included in the stand and/or congress-exhibition area furnishings should be connected to the grounding system of the exhibition pavilions by means of N07V-K type protection leads with the section size required by CEI regulations and yellow-green colored insulation.
2) The connection of metallic masses should be carried out using feedthrough screws with nuts, washers and cable terminals of the proper size, or pipe clamping collars supplied with terminals, or other methods which ensure the effectiveness and permanence of the connections.
3) For metallic masses consisting of several separate parts, the unipotentiality should be ensured by means of suitable continuity connections realized in the ways described above.
ART. 12 QUALITY OF MATERIALS AND ELECTRICAL APPLIANCES
1) The End-user must use high quality materials and electrical appliances with suitable characteristics, which comply with existing CEI Regulations.
In particular, materials and appliances bearing the Italian Mark of Quality or equivalent European Marks should be used.
2) Firenze Fiera shall reserve the right to prohibit the use of materials and appliances which do not comply with current regulations. In the case of appliances and cables used for previous layouts, it shall be the End-user’s duty to verify the integrity of the same.
ART. 13 INSPECTIONS
The electrical system of the stand and/or congress-exhibition area shall be inspected (even immediately before the event begins) in compliance with article 711.6 of CEI regulations 64-8/7-711.
ART. 14 STANDARDS AND REGULATIONS
For anything not explicitly mentioned in these regulations, compliance with current CEI regulations shall be required.
Failure to comply with the regulations and other rules contained in these Regulations with regard to the electrical systems may result in the disconnection of any electrical systems which do not comply with the obligatory safety requisites at FIRENZE FIERA’s unquestionable discretion.
ART. 15 WIRING DIAGRAM
Electrical systems for the stands and/or congress-exhibition areas may only be connected to Firenze Fiera’s power grid by presenting the duly completed “Statement of workmanlike compliance of the system” (Italian Ministerial Decree 22.01.08 n. 37), along with all the compulsory enclosures.
ART. 16 SAFETY AND FIRE PREVENTION OBLIGATIONS OF THE END-USER
1) In order to demonstrate compliance with the Technical Regulations, the End-User should present the following to the Technical Bodies appointed by Firenze Fiera during the setting-up phase of the stands and/or congress-exhibition areas:
– a statement listing the materials used for furnishing the exhibition space, with an indication of the quantities (surface areas) used;
– documents certifying the compliance of the materials used with the fire reaction requisites set down in article 17 below. A sworn translation into Italian of any certification drawn up by foreign Institutions or laboratories should be provided.
ART. 17 FURNISHING MATERIALS
1) All materials used for furnishing the exhibition space should comply, as a whole, with the fire reaction properties as specified below:
|Italian Class||European Class|
|I||Class 1||(A2FL-s1), (A2FL-s2), (BFL-s1), (BFL-s2),(Cfl-s1);|
|Italian Class||European Class|
|I||Class 1||(A2-s1,d0), (A2-s2,d0), (A2-s3,d0), (A2-s1,d1),
(A2-s3,d1), (B-s1,d0), (B-s2,d0), (B-s1,d1), (B-s2,d1);
|Italian Class||European Class|
|I||Class 1||(A2-s1,d0), (A2-s2,d0), (A2-s3,d0), (A2-s1,d1),
(A2-s3,d1), (B-s1,d0), (B-s2,d0), (B-s3,d0);
The documents listed in the following articles 18 to 20 inclusive should be provided for each of the materials used in order to verify compliance with the classification requisites requested.
ART. 18 MATERIALS FIREPROOFED AT ORIGIN
These are materials whose fire resistant properties have been determined during manufacture.
The following documents should be presented in order to verify the above characteristics:
a) Copy of the material’s Certificate of Approval issued by the Ministry of the Interior to the manufacturer of the material;
b) Declaration of compliance of the material with the approved prototype signed by the vendor of the material;
c) Declaration by the End-user that the material in question has been used for furnishing the stand and/or congress-exhibition area (Form C).
ART. 19 MATERIALS WITH AD HOC CERTIFICATION
The Fire Reaction Certificate may take the form of an “ad hoc” certificate issued to the user by a laboratory authorized by the Ministry of the Interior.
“Ad hoc” certificate shall mean a test certificate which has not been issued for the purpose of placing a product on the market, pursuant to art. 10 of the Italian Ministerial Decree dated 26.06.84.
The End-user should present the following documentation to Firenze Fiera:
a) A copy of the “ad hoc” Certificate for the material issued by the authorized laboratory;
b) Declaration of compliance of the material used with the prototype, signed by the End-user;
c) Declaration by the End-user that the material in question has been used for furnishing the stand and/or congress-exhibition area (Form C).
ART. 20 MATERIALS SUBJECTED TO EX POST FIRE-RETARDANT TREATMENT
1) These are materials whose fire resistant properties are altered through the application of fire-retardant painting products. In this case the following documents should be presented to Firenze Fiera:
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a) Declaration by the person who carried out the fire-retardant treatment, giving the date on which the said treatment was carried out, stating that the conditions of application imposed by the manufacturer of the fire-retardant product and set down in the technical specifications for the paint have been observed. Form D should be used for this purpose. It should, however, be specified that the fire-retardant treatment shall be only considered valid for a maximum of 6 (six) months;
b) Copy of the Declaration of the Manufacturer of the fire-retardant product (Pilot Certificate), giving the conditions of use and application;
c) Copy of the Transport Document or Invoice documenting the purchase of the fire-retardant product by the person carrying out the treatment;
d) Declaration by the End-user that the fire-retardant treated material has been used for furnishing the stand and/or congress-exhibition area (Form C).
Treatments using the products listed in the Italian Ministerial Decree dated 06.03.92 which have been carried out in a workmanlike manner shall be considered valid for 5 (five) years from the date on which the treatment is carried out. These paints may only be used on compact wood materials; therefore the following materials are excluded:
– veneered materials with wood slices or strips using thermo-plastic type resin based glues;
– cellular or strip structured assemblies with air cavities or cavities filled with miscellaneous materials.
2) Fire-retardant treatment certificates produced in a way other than those described above shall not be considered valid.
ART. 21 OBSERVANCE OF STANDARDS AND REGULATIONS
1) Apart from the provisions set down in these Regulations, End-users must also comply, without fail, with all current fire prevention standards and legislation.
2) Firenze Fiera reserves the right to take samples of furnishing materials considered to be “unsuitable” and to send them to an authorized laboratory in order to verify their compliance with fire prevention regulations.
3) In the event of partial non-observance of the requisites set down in the regulations concerning the reaction to fire of the materials used, Firenze Fiera shall reserve the right to assess the possibility of authorizing the End-user to operate within his/her stand and/or congress-exhibition space in derogation of the above. This possibility shall, however, be dependent upon the adoption of alternative and equivalent safety and fire prevention measures, to be agreed upon with the persons appointed by Firenze Fiera and the Fire Department.
Any additional expenses which may arise from the adoption of such measures shall be charged to the End-user or, in the event of the default of the same, to the Organizer.
ACCIDENT PREVENTION AND SAFETY PRECAUTIONS, REQUIREMENTS AND INTERDICTIONS IN COMPLIANCE WITH THE FOLLOWING ITALIAN REGULATIONS: LEGISLATIVE DECREE 9th APRIL 2008 n. 81 AND SUCCESSIVE MODIFICATIONS AND SUPPLEMENTS, MINISTERIAL DECREE 10th MARCH 1998
ART. 22 INTERDICTIONS
It is forbidden to:
– smoke inside the pavilions;
– recharge forklifts, pallet transporters and other battery operated machinery inside the pavilions (and, in any case, within enclosed spaces ) .
– use electrical tools and machinery during set up to make furnishings at the stand (planers, circular saws, cutters, welding equipment etc..) ;
– use inflammable glue, varnish and /or paint;
– use mobile forklifts with an internal combustion engine inside the exhibition pavilions;
– introduce inflammable objects of any description which are not treatable with fireproof varnishes ( paper, cardboard, rubber tires, textiles and plastic coverings, tulle etc.);
– introduce motorized vehicles into the pavilions for exhibition purposes without the express permission of Firenze Fiera;
– use incandescent electrical equipment;
– introduce refrigerators and cooling devices without prior consent from the Ente Fiera;
– use naked flames ( candles, stoves, heaters etc..) inside the pavilions ;
– use radiating heaters inside the pavilions; outside use must be agreed upon with Ente Fiera and each element must be provided with a certificate of conformity for the working mechanism;
– use glass surfaces unless they are safety glass (for example Visarm and wired glass);
– use combustible compressed or liquid gas tanks inside the pavilions. Outside use may be authorized by prior agreement with Firenze Fiera, with a limit of 75kg and compliance certificate of the system, written by a qualified technician with Certificate of Subscription to the Chamber of Commerce attached.
-Install heating system with heating power higher than 35kw;
– use inert gas canisters of any size and/or capacity. In special cases, they may be authorized by Firenze Fiera but only if all the regulations regarding the subject have been abided by;
– use temporary ceilings to partially cover exhibition and congress spaces. They may be allowed with prior authorization by Ente Fiera for a maximum of 1/3 of the stand area for continuous coverings or for strips spaced at least 1m apart with the following characteristics:
a) grated ceilings or similar coverings if of solid, non-combustible or fireproof material, adequately fixed to the ceiling, with openings of not less than 10cm x 10cm and with rafters not thicker than 5 cm (aluminum, steel, metal wire, fireproof or fireproofed wood etc.);
b) netted ceilings made of fabric or synthetics having a fire reaction class not exceeding 1 (one) and mesh openings not smaller than 5mm x 5mm.
– introduce inflatable structures or balloons which use inflammable gas; only those using inert gas are allowed if adequately fixed and of a reasonably small dimension.
– access the exhibition and congress areas with motorized vehicles in general;
– use electrical or manual loading platforms except in the phases of set up and dismantling of the exhibition and congress spaces;
– cover in any way, even partially, the mobile or fixed fire fighting devices of the exhibition and congress structures and the signs indicating emergency exits, forbidden activities and limitations;
– lean anything extraneous on the sprinkler system, the ceiling, the pylons, the rafters, or any other part of the exhibition and congress structure;
Pagina 7 of 13
– have set-up and dismantling personnel for the exhibition and congress spaces present after hours without explicit written permission by Firenze Fiera;
– cover in any way, even partially, the air ventilation intake openings at the base of the pylons in the exhibition and congress pavilions,
– apply fireproofing to materials inside the exhibition or congress pavilions;
– keep carton boxes or other packing material at the stand or use them as a support;
– leave the electricity on at the stand and/or in the exhibition-congress space without the presence of personnel and, in any case, outside of the opening hours of the event except in the case of a prior agreement with Ente Fiera;
– use loudspeakers or any other source of sound which could create disturbance, without express permission from Firenze Fiera;
– introduce materials and/or products to the exhibition-congress spaces which are dangerous, bad smelling, or which could cause damage or annoyance to the persons present;
– introduce unbound fibers of any description that are not bagged into the exhibition-congress spaces;
– obstruct internal and/or external corridors and emergency exits with decorating materials, products, packing materials and similar items during set-up and dismantling and during the entire period of the event .
– use equipment or fixtures inside the Firenze Fiera pavilions which do not comply with current safety regulations and legislation;
– tamper with or damage in any way the furnishings or premises of the exhibition -congress spaces;
– introduce heavy concentrated weights without prior authorization from Firenze Fiera.
ART. 23 REQUIREMENTS
1) Any floor coverings must be positioned in such a way as not to constitute an obstacle (for example, the presence of stairs, bumpy floor surfaces, etc.) in full compliance with Italian Legislative Decree 9th April 2008 n. 81 and successive modifications and supplements .
Packaging and materials of a particularly cumbersome nature should be immediately removed from the congress-exhibition areas at the expense of and by the End-user.
The occupying of communal areas and corridors should be limited to loading/unloading and transport. Particular care should be taken to never block safety exits nor to hamper the transit of other vehicles.
2) During set-up and dismantling, entry to the congress and/or exhibition areas shall only be permitted to commercial vehicles displaying the appropriate permit previously distributed to End-users, and only during the hours indicated. Parking inside the congress and/or exhibition areas should be limited to the time strictly necessary for unloading and loading operations, after which vehicles should be immediately removed from the manoeuvering areas.
3) LED strips shall be positioned within a supporting metal rail. Supply shall bear the security Italian CEI marking (Italian Electrotechnical Committee, or equivalent approvals) and be adequately positioned in a perforated protective housing to allow heat dissipation.
In case connecting cables are not single or multicore ones, constructed in accordance with the Italian standard CEI 20-22 II or CEI 20-22 III and with 450V/750V insulation, they shall be sheathed. This also applies to reduced voltage circuits; all cables shall feature the related mark listed on the sheath.
4) Before starting the outfitting, organisers shall ask the Technical Services & Building Policy Management of Firenze Fiera to provide technical data relating to the hallways and hangings capacities, in order to define and compile an appropriate installation plan and minimize any possible risks of structure collapsing.
ART. 24 SAFETY AND REGULATION COMPLIANCE FORMS
End-users or Organizers who set up exhibition and/or congress spaces must complete Forms A, B and C, whereas Forms D and E are only necessary if ex post fire retardant treated materials are used during setup. The completed forms must be sent at least 15 days before the opening date of the event.
Please note that all those who do not set up their space or who use a previously set up space are exempted from completing and sending these forms.
FIRENZE FIERA S.p.A.
Viale Filippo Strozzi, 1 – Fortezza da Basso – 50129 Florence
FAX: +39 055 4972255
The completed forms (available in the downloadable pdf) should be sent to FIRENZE FIERA within the time limit stated above. The event to which the forms refer should be stated on the envelope.
TECHNICAL REGULATION FOR ENVIRONMENTAL PROTECTION
The exhibition Organiser has responsibility for implementing all measures required for Users (workers setting up and dismantling booths, installers and others, as well as exhibitors) to operate in full compliance with environmental protection, and particularly to ensure the appropriate disposal of work waste produced while setting up and dismantling during the events, in accordance with the current regulations regarding safety and hygiene at work (Italian Leg. Decree no.81 dated 9th April 2008 as amended) and environmental protection (Italian Leg. Decree no.152 dated 3rd April 2006 as amended).
Firenze Fiera acts as the concession holder of the exhibition centre, and has responsibility for implementing all necessary actions for the centre to be used in compliance with the current regulations, particularly regarding safety and hygiene at work and environmental protection, as well as for calling for rules and an appropriate conduct to respect the facility granted and staff operations. For the sake of compliance with what is written in these instructions, FIRENZE FIERA has also adopted this technical regulation for environmental protection.
Therefore, in addition to taking the maximum care and attention to avoid situations that may cause the infringement of environmental protection, fire and, more generally, or that may represent a danger of any kind for the people and the environment, it is vital that the Organizer scrupulously observes the rules and prohibitions set out herein, and at the same time carries out actions aiming at encouraging Users to respect this regulation.
During the inspection phases, the ORGANISER will be assisted by qualified technicians who will carry out all the necessary operations in order to verify that activities/actions fully comply with the TECHNICAL REGULATION FOR ENVIRONMENTAL PROTECTION.
The ORGANISER shall reserve the right to remove any unsupervised equipment, or any equipment considered to be dangerous for the environment, or which can alter the original condition of the environment on which it impacts, reserving the right to charge the Users with any maintenance costs.
End-users, Companies, Service Cooperative Societies and self-employed workers shall carefully observe all environmental laws and all the instructions given by the Organiser, both verbally and in writing, by means of this regulation, and through any other document used for this purpose, or as expressed verbally by their representatives.
ART.1 – SCOPE OF APPLICATION AND RESPONSIBILITIES ……………………………… 3
ART. 2 – WASTE COLLECTION ………………………………………………………………………… 4
ART.3 – WASTE SORTING ……………………………………………………………………………….. 5
ART.4 – CONTAINERS ……………………………………………………………………………………… 6
ART.5 – WASTE WATER, LIQUID WASTE ………………………………………………………….. 6
ART.6 – ATMOSPHERIC EMISSIONS ………………………………………………………………… 7
ART. 7 – PROHIBITIONS AND PENALTIES ………………………………………………………… 7
ART.1 – SCOPE OF APPLICATION AND RESPONSIBILITIES
1) This regulation sets down the rules restricting the use of congress and exhibition areas available for the Organiser in order to protect the environment.
2) In accordance with and as a consequence of art. 19 of the “General Conditions”, both the Organizer and End-user shall be responsible for complying with the contents of this regulation. The Organiser shall mean whosoever has been granted the temporary use of the congress and exhibition areas by virtue of a specific contract stipulated with Firenze Fiera. As such, the Organiser shall be responsible of any lack of environmental protection occurring during the scheduled time of the event, from setting up to the final dismantling stage.
The End-user shall mean whosoever has been granted the temporary use of the congress and/or exhibition areas by virtue of a specific contract stipulated with the Organiser (exhibitors, workers setting up and dismantling booths, installers and others).
3) Anyone carrying out work in any capacity inside congress and exhibition areas available for the Organiser shall implement their own actions in full compliance with what provided for in Italian Leg. Decree no.152 dated 3rd April 2006 as amended, and of this regulation.
4) The single End-users produce their own waste during the operations to set up and dismantle booths and shall follow the instructions given for these purposes, verbally on in writing, to account the Organiser and Firenze Fiera for:
· The disposal of processed residues and solid, liquid and gaseous materials generated
by them within the exhibition centre;
· The allocation of solid and liquid waste inside specific containers or in the specific
arranged areas for each kind of waste.
5) Should Users fail to manage the processed residues, taking them out of the congress centre by their own means, the Organiser shall take the appropriate measures, or activate any possible concrete action in order to manage them in compliance with all environmental laws.
Through its Inspection Body (SdC – Servizio di Controllo), Firenze Fiera will monitor and control all actions aimed at managing waste and residues, with the help of its own staff or through its representatives, in the interest of the Organiser, in order for all activities to be carried out in compliance with environmental protection.
Among all the actions to protect the environment, the management of waste and residues plays a fundamental role. Should Organisers fail to show they can properly carry out concrete control actions concerning the management of residues from set-up and dismantling activities at least six months in advance, Firenze Fiera shall operate rightfully through their own staff, consultants and contractors, by concretely managing activities to dispose of waste and residues as holders, and, where possible, by identifying the actual waste producers.
Should this occur, Firenze Fiera will establish an appropriate and organised service facility to manage residues produced by Users within the Organiser’s event.
ART. 2 – WASTE COLLECTION
Waste disposal within the exhibition centre aims at keeping the internal and external areas of the exhibition centre clean and tidy and at protecting the environment also through the appropriate disposal of the same waste and set-up residues.
Should Organisers fail to autonomously establish a waste collection service, Firenze Fiera shall take action itself to manage processed residual materials and urban and special waste generated during each specific event, during the set-up and dismantling activities, and during the same event, by providing available staff and clearly visible means and equipment inside the area with specific indications: for any queries, Users shall refer – through the Organiser – to the “Servizio Gestione Residui e Rifiuti SGRR” (Waste and Residue Management Service) established by Firenze Fiera.
SGRR shall manage waste and residues as per the normal procedure, submitted by the
User/Organiser as required by the regulation. Producing and submitting residues through modalities not complying with the regulation shall lead to specific emergency interventions.
To regularise the correct functioning of cleaning operations on the basis of the above, please find below a complete list of obligations and prohibitions, to be respected by the exhibiting/fitting companies during their permanence inside the exhibition centre, and during the set-up and dismantling stages.
1. All the waste generated during booth set-up/dismantling activities shall be disposed of
according to the regulations concerning recycling and ecologic waste disposal (Italian Leg.
Decree no. 152 dated 3rd April 2006 – Environmental laws and subsequent amendments and additions) by the producer /User. The latter shall be responsible for removing and disposing of all the waste produced in a fully autonomous manner, in strict compliance with applicable legislation, and for offering evidence upon simple verbal request by a representative of SdC or from the Organiser.
2. In the absence of the appropriate behaviours provided for in the previous point, Users shall in any case follow the instructions given by SGRR for materials which they intend to discard. This way said materials shall be sent for recovery or disposal in compliance with the existing legislation to protect the environment according to the methods set out in this regulation and in the specific instructions which may be distributed during each event.
3. The Organiser reserves the right to identify any possible infringement of environmental laws, to apply the prohibitions and penalties set out in art. 5, to claim damages caused, and may ask for damage compensation as per the existing legislation.
ART.3 – WASTE SORTING
The Organiser intends to strictly follow the current Community, national and local regulations concerning waste disposal by implementing a separate waste collection for the fractions which can be accepted by the service offered by the local single managing body “Alia” and for the types of waste considered as “special” under the current law.
URBAN RELATED WASTE
For activities carried out inside the exhibition centre, the following waste is to be considered “urban related” according to the current national and local laws:
1. Cartons formed by packaging of used materials; paper and cardboard used to pack food; paper and cardboard used as packaging/filling – paper and carton packaging
2. Plastic, iron, glass containers, combined or non-combined, used to pack food or substances – mixed packaging – multi-material
3. Plastic containers, plastic film and plastic materials used to absorb impacts, plastic
packaging used to pack food or materials – plastic packaging
4. Glass bottles and containers – glass packaging
5. Cases, boxes, pallets, no longer usable – wooden packaging
6. Food residues such as vegetables, fruits, unpackaged food leftovers – organic waste
7. Any post-consumer waste, or waste which cannot be classified as “special”, or for waste
sorting, and which does not contain material objects or dangerous substances – unsorted
DANGEROUS AND NON-DANGEROUS SPECIAL WASTE
By process of elimination, all waste which is not urban related shall be called special waste.
Please, find below an indicative and non-exhaustive list of waste classified as “special”:
1. Forklift lead acid batteries, lead acid batteries for lighting systems or equipment – batteries.
2. Plastic containers, metal cans, or other containers with residues of paint and varnish waste, containing organic solvents or other dangerous substances, brushes/rollers – dangerous packaging
3. Plastic containers, metal cans, or other empty containers in wood, metal, plastic, carton, bonded materials or others, or, at best, with barely visible residues, which once contained paint and varnish waste – mixed packaging – multi-material
4. Lighting systems to be identified – lamps
5. Felt, cloth, used for corridors and booth fittings – felt
6. Carpet, used for corridors or booth fittings – carpet
7. Neon, fluorescent tubes and other waste containing mercury – neon
8. Plasterboards, plasterboard residues – plasterboard
9. Personal computers, monitors, TV sets, additional tools, – Electric/electronic equipment
10. Pruning and garden waste and residues – green
11. Furniture and wooden equipment waste such as panels, beams, other (pallets and pruning waste excluded) – wood
12. Parts of metal structures, junctions and equipment – metals
13.Mixed waste from construction and demolition – mixed waste
ART.4 – CONTAINERS
In the absence of what provided for in article 2(1), Users shall give instructions to their own workers and check that their work is in line with the environmental laws, and shall ensure that waste materials and substances are deposited directly according to the instructions given by Firenze Fiera, by their own workers or through their own SGRR.
Should the instructions not be clear, Users shall contact SGRR or SdC to ask and understand how to manage waste and residues.
Dumping waste on the soil shall be subject to what provided for in article 7.
ART. 5 – WASTE WATER, LIQUID WASTE
Users carrying out operations implying the production of waste water or liquid waste shall ensure that such operations are performed in accordance with current laws.
In particular, it is forbidden to wash tools and equipment contaminated with potentially dangerous substances in the toilets of the exhibition centre, or to use the rainwater collection areas available in the centre.
Users who need to carry out such operations, shall equip themselves with appropriate leak proof containers to carry out such operations in safety to protect the people and the environment, or use the specific service provided during the event or alternatively.
Should the correct modality not be immediately identifiable, Users should contact the SGRR or SdC operators to ask and understand how to manage this issue.
Dumping liquid waste on or in the soil, in surface waters or inside the water collection system available in the exhibition centre shall be subject to what provided for in article 7.
ART. 6 – ATMOSPHERIC EMISSIONS
Users carrying out activities implying the generation of atmospheric emissions settled in accordance with Italian Leg. Decree 152/2006 as amended, shall ensure that such operations are managed in accordance with the current laws.
Users who need to carry out such activities shall inform Firenze Fiera during the event and give evidence of their compliance with the current laws upon request.
ART. 7 – PROHIBITIONS AND PENALTIES
Users must read and understand the requirements of this regulation motivating the instructions and provisions to be followed and they must read, understand and carefully follow the instructions given in previous articles concerning the environment protection and correct waste management.
Please, find below a summary of the main prohibitions.
a) It is absolutely forbidden to introduce materials inside the exhibition centre which are not strictly related with booth set-up/dismantling activities for the event on schedule, and to dump any kind of material on the soil of the exhibition centre at the end of each event. Any maintenance costs to cover the necessary expenses to remove materials dumped on the soil of the exhibition centre shall be borne by the Users in charge or Organisers; should this material damage the environment, Firenze Fiera shall retaliate against the Users or Organisers by claiming reimbursement for restoration operations and by seeking compensation for damages, without prejudice to the option of taking protection measures in civil and/or criminal proceedings.
b) It is absolutely forbidden to dump any solid/liquid waste and to discharge any substance or waste into the wastewater system. Any maintenance costs to cover the necessary expenses to remove materials dumped on the soil of the exhibition centre shall be borne by the Users in charge or Organisers; should this material damage the environment, Firenze Fiera shall retaliate against the Users or Organisers by claiming reimbursement for restoration operations and by seeking compensation for damages, without prejudice to the option of taking protection measures in civil and/or criminal proceedings.
c) Failure to comply to what provided for in this regulation and any inadequate behaviour towards people inviting the User’s workers to respect this regulation shall be taken into account, with subsequent independent additional measures to be taken, such as banning work inside the exhibition centre during one or more subsequent events.